Automated process management

Working Smarter With an Automated Management System

Imagine being a project manager for a construction company and having to manage the construction of a major facility such as a skyscraper or a bridge. You oversee construction crews with a superintendent, foremen and various laborers who use tools and equipment to build the project. In addition to overseeing these teams, you’re also responsible for hiring subcontractors for specialized work, renting equipment, purchasing materials from suppliers, arranging for materials testing and sampling, keeping track of items installed, tracking payrolls, preparing reports and on and on. Not only does the work involve many people, but it also involves many processes and paperwork to be generated, tracked and recorded.

Managing Processes

In the scenario above, the project manager and the team will perform several tasks as part of processes that are done repeatedly on a regular basis in a given month. As the person responsible for the successful completion of the facility, you’ll probably need some type of business document management system to keep track of the paperwork you generate on a daily, weekly and monthly basis:

Understanding Automated Management Systems

In many businesses that have regular functions, routines and procedures, there’s a set of requirements or business rules that must be adhered to. These may be best management practices, industry regulations or codes. For example, a roadway contractor is required to provide traffic control devices, including message boards that let the public know that certain lanes will be closed at night or on the weekends for the work. This is a business rule or business requirement. To complete this requirement, there’s a process that must be followed:

  1. Review of upcoming work shows that two lanes need to be closed for several nights in a row.
  2. The contractor must notify the owner’s rep for approval at least seven days in advance.
  3. The owner’s public information office needs to be notified so that they can the public know.
  4. Additional traffic control devices have to be procured and installed.
  5. Message board signs need to be updated to reflect the change once approval is received.
  6. The inspector needs to sign off that the contractor has implemented the traffic control correctly.

In this scenario, there is a business process or workflow that needs to be followed to stay in compliance with the requirement. This particular process is one that will be executed on a regular basis multiple times over the life of the project. Project managers and contractors can use an automated management system to automatically initiate communications, verify approvals, track progress and send alerts before deadlines approach to keep things moving forward.

Staying in Control With Fluix

Fluix provides you a lightweight, easily implementable way to automate processes to manage workflows. This simple-to-use software provides a way for you to standardize your work processes to improve efficiency, reliability and consistency. It is set up for multiuser collaboration, providing an easy way to secure approvals, complete and deliver electronic forms, track workflow progress and generate reports for quick information sharing.

Best of all, there’s no need for special coding. Use Fluix as a standalone solution or integrate it into an existing third-party solution. It can be installed on iPads to make for convenient, portable devices that can easily be used by field staff as well as office personnel for real-time collaboration, communication and coordination.

Taking Fluix for a Spin

We’re so sure that Fluix can help you work smarter as your business automation system solution that we’re letting you try it at no obligation for 14 days. You won’t need to provide a credit card to realize the full potential of the Fluix platform. Call us at +1 650 433 9008 in the United States or +44 2392 16 2010 to experience the Fluix difference today.